OUR MISSION: To facilitate communication among glass artists, to encourage education and promote excellence in the glass arts.


In the world of visual arts, it may sometimes be thought that formal
agreements are unnecessary because they might restrain the creative
processes or indicate a lack of trust.

But conversations in which important things are decided are open to
interpretation or misunderstanding unless they are formally recorded.
Although in theory a verbal agreement may be legally enforceable, in
practice it cannot be relied on because of problems of evidence. The
advantages of having a signed written contract will usually easily outweigh
the risks of not having one. A contract can be drawn up by either an artist
or an exhibition organizer.

The following checklist takes the form of a number of headings that both artist and exhibition organizer need to consider and negotiate around whilst they plan the exhibition. In this way, the checklist can act as a comparison to any document provided by the gallery itself, and to identify the areas where specific negotiation needs to take place.

The checklist:

  1. Who are the parties to the exhibition agreement?
  2. What is the purpose of this agreement - To hold an exhibition showing of particular works, so list them in an Appendix.
  3. What is the nature, scope and intention of the exhibition?
  4. Where will the exhibition be shown?
  5. When will the exhibition be open to the public?
  6. When will the preview take place?
  7. Will the exhibition tour?
  8. Who will deliver the works to the venue and return them afterwards to the artist?
  9. Who is installing and de-installing the exhibition?
  10. Who is taking care of loss, damage and insurance?
  11. How will works for exhibition be selected?
  12. Publicity and promotion
  13. What fees and expenses are due to be paid?
  14. Will work be for sale?
  15. Copyright and reproduction rights
  16. Moral rights
  17. Who owns the work?
  18. Who is sponsoring the exhibition?
  19. Governing law - what jurisdiction
  20. Force Majeure
  21. Can you change the agreement?
  22. Whole agreement?
  23. Appendices  -  The List of works and Tour schedule form an integral part of the agreement.
  24. How can the agreement be terminated?
  25. When should it be signed?

This checklist is an edited version of The Artist's Contracts Toolkit: Exhibition Agreement, by Nicholas Sharp and Sheena Etches, published on  www.a-n.co.uk


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